Sunday, April 29, 2012

Time Management Methods - Can't Say No - Part 2

Overview:

In a past piece on time management methods we took on a few suggestions to say, 'No'. Below I offer a few more.

Normal strategy:

Avoid being abrupt or insulting at all times.

Write down a precise note of the activity summary.

Clarify problems with relevant questions.

What are the goals, timelines and resources needed?

Supply good reasons for asserting, 'No'.

Create an alternative escape route.

The last point is particularly effective. If you are unable to do the job, who else could be able to assist? Could another approach be applied avoiding the usage of your time initially? Some of the details you collect might well be made use of to rationalise your arguments.

Your boss:

This facet might be a two edged sword. If you decline the request of your boss to do a task, ensure that you provide a great argument, supported with facts. Appreciate your personal work priorities and have the facts to hand or delay an answer. You might just ask your boss to assess your priorities if he wishes you to tackle an additional activity. You might well be the boss in question.

Of course, if you are actually the boss you should expect your staff are au fait with these strategies and present your position as necessary. Invite team to raise problems that could influence job priorities to assist in your thoughts when delegating. Just about any time management methods that challenge the boss may be specifically delicate.

Practice your reply:

If you wish to refrain from embracing too many tasks then ultimately you will have to discover how to declare, 'No'. However, you don't have to delay, till you are asked, ahead of practicing your strategies. Simply imagine that a specific situation will take place and ponder the responses you may put together. In this way, hesitancy is less prone to unmask your justifications for rejection.

Consider carefully, about the time-span that a particular task could take. It is not surprising for a task to take quite a lot longer than a preliminary estimation. If in doubt, ask a more expert individual for help and don't forget to think about the result your decision may have on other people.

Just how else could you devote your time?

It is one fact to want to say, 'No' however, another to put into practice. As a motivation, maintain a list, to hand of additional things, you may prefer to complete with any 'extra' time that you can obtain. This might help to boost your resolve.

Pass on the task:

It looks to be a slippery method of dodging the job. What other person can undertake it, aside from me? Be very aware of how you make use of this process. No one wants to be 'abused' and you will soon get a standing for 'work shirking' and a decrease in your circle of good friends. It's a little like managing taxes, 'avoidance' is lawful but 'evasion' is not!

If you think about suggesting another to complete the task, ensure that you have lofty justifications. For example, will the other person gain from the experience as a type of training? Will that person have the necessary abilities so as to avoid failure? There is nothing to be gained in moving a task somewhere else at your endorsement merely to see it fail.

Team work is excellent:

By utilizing time management tools and processes to say, 'No' you will refrain from doing some activities. Having said that, by not doing a task you might well be hindering your team colleagues. Always carefully think about the implications of your decision. This is a wonderful justification for making use of 'delaying' strategies before you give your answer.

One process is to deliver input from your knowledge but not in fact to do the task. This should assist your colleagues. What might be wonderful for you could be dire for others. Regularly encourage sound relations

Now, you should be in a far better position to express, 'No'-- but not too loudly.


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